Espria, a leading provider of digital workspace solutions, hosted the second webinar in their Optimise 2024 series, covering peace of mind with IT and featured discussions with some of their key solutions partners, Xerox and Mimecast.
During an open forum centred around technology’s benefits for achieving peace of mind, several industry leaders identified the key challenges that keep business owners awake at night. They discussed how technology can help address these challenges, focusing on compliance issues, security concerns and the potential of Artificial Intelligence to assist in these areas.
Richard Merrin, CEO at Spreckley Partners Limited and panel Chair, believes that businesses’ most prominent cyber risks come from employees working remotely or downloading potentially harmful content. He stressed the importance of employee training to mitigate this risk. Often referred to as the weakest link in security, a well-trained workforce can make all the difference in compliance and security.
“It’s imperative to regularly update and monitor security protocols to safeguard against potential threats. It is invaluable to have a clear policy to educate employees about their responsibilities in protecting company data. Businesses should invest in high-quality cybersecurity software to enhance their security measures.”
Mark Olding, Sales Engineer at Mimecast, said: “Organisations are vulnerable to security breaches caused by their employees. Hence, it is crucial to identify such ‘at risk’ individuals and provide them with better training to improve their security awareness.
“Although email is the most common area of attack, how we access and use data can also lead to vulnerability and thus the risk of fines, especially from a compliance standpoint. Our data shows that 90% of security breaches are caused by human error, mainly related to printed materials. While some breaches are intentional, most are accidental and occur when employees follow standard procedures.”
According to Rob Smith, Digital Services Business Development Manager at Xerox, hackers now view Google and OneDrive as potential on-ramps into organisations. “It’s important for organisations to invest in security education and training for their staff. This helps make them aware of the risks associated with digital file sharing. To ensure safety, companies should implement automated security measures to detect and block any suspicious activity. It’s essential to be extra vigilant while sh aring sensitive documents across platforms like Google Docs.”
Olding highlighted a growing concern among businesses worldwide, namely hackers breaching companies’ security infrastructure and demanding payment for the stolen data. “The news and industry experts advise people to ensure they have backups and not pay the ransom if they fall victim to a ransomware attack. However, nowadays, people are more inclined to pay the ransom and rely on insurance to cover the cost. This attitude has caused the problem to persist rather than diminish. If everyone were to take preventative measures from the beginning, the issue could be avoided altogether.
“It is possible that ransomware would not be as much of a threat today, but the fact that insurance companies cover ransomware attacks has contributed to its growth. According to research conducted by Mimecast, around two-thirds of the surveyed companies worldwide have fallen victim to ransomware. While cyber insurance is not solely responsible for the increase in ransomware attacks, it has played a part.”
Olding then highlighted a crucial issue that businesses will face in 2024: ensuring that AI is aligned with their overall strategy and objectives.
“It’s important to remember that AI and other buzzwords can sometimes be just that – buzzwords. It’s crucial to take a step back, assess your business needs and security requirements, and then search for the best solution. While many solutions may claim to have AI in them, it shouldn’t be the focus when choosing a solution. Instead, it would be best to focus on understanding the marketplace and finding the solution that best meets your needs rather than simply choosing one with the latest technology. Ultimately, the goal is to identify the best way to detect threats and whether or not that involves using AI.”
Smith added, “There are two ways in which we can approach artificial intelligence. The first one is to use the information we have to make informed decisions. The second one is to use technology to automate our daily tasks. These are the two main aspects of AI. In terms of business goals, most businesses have similar objectives. The first is to increase productivity, which could mean generating more revenue, producing more goods, or delivering more packages. The second is to find ways to perform more efficiently as an organisation.
Given our current workforce, how can we remain secure and compliant with regulations? Additionally, how can we meet our sustainability and CSR objectives? This is where data analysis becomes crucial. By identifying gaps and opportunities, we can leverage technology to automate these processes.”
Brian Sibley, Solutions Architect at Espria, said: “With Espria’s support, you can rest assured that your enterprise is in good hands. Our advice and system configurations ensure that you receive the best service possible. Not only do they address compliance issues and security concerns, but we also harness the power of AI to provide innovative and environmentally friendly solutions. With Espria on your side, you can focus on what matters, knowing that your business is in safe hands.”
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