Starting a business: legalities and technological advances

Starting a business: legalities and technological advances

Freddie-Nicolle Brace, Head of Legal at QCF, considers the important legal factors to take into account when launching a company and the technological systems to take into account in your entrepreneurship and business journey.

Starting a business can be an exciting but challenging endeavour that requires careful consideration of several legal issues to ensure compliance and success. Addressing the legalities in entrepreneurship has become a focal point in recent years, with targeted systems and technological intelligence being developed to empower and aid small- and medium-sized enterprises (SMEs), which is crucial for fostering a more innovative business environment.

Comprehending the legal framework to launch a business

When setting up a business, you have to first understand the legal structure that governs its foundation. This involves deciding on the best type of business structure – whether it is a corporation, limited liability company (LLC), partnership or sole proprietorship. For instance, a sole proprietorship is owned and operated by one person, while a corporation offers limited liability protection to its owners. Different structures have different legal ramifications that impact regulatory requirements, taxation and responsibility.

Let’s take a more detailed look at the three key steps you need to undertake when launching a business.

1.    Licences and registration for businesses

An essential first step is registering the company with the appropriate government agencies. Although this procedure varies by country, it usually entails:

  • Choosing a distinctive business name
  • Submitting the required formation paperwork, such as a corporation’s articles of incorporation
  • Getting a tax authority Employer Identification Number (EIN)
  • Obtaining any licences or permissions that are necessary given the sector and the area

2.     Intellectual property protection

Keeping a company’s ideas and brand secure depends on protecting its intellectual property (IP). Entrepreneurs ought to prioritise:

  • Registering trademarks for company names, logos and taglines
  • Patents covering innovations and exclusive technology
  • Copyrights for software and textual works that are original
  • The protection of trade secrets for private company data

3.    Adherence to employment laws

Compliance with employment rules is crucial for companies that employ people. Vital things to know include:

  • Creating thorough employment contracts and handbooks
  • Being aware of wage and hour regulations to guarantee just remuneration
  • Putting in place rules at work to stop harassment and discrimination
  • Adhering to health and safety protocols

Leveraging technology for building your businesses

Technology is transforming the formations and operations of enterprises by providing tools and systems that automate many of the administrative and legal procedures associated with launching a business.

Establishing internal initiatives

After establishing the legal aspect, you will start setting up internal HR systems, accounting, processing salaries and communication channels, among other things. Let’s dive into how existing technology already helps in these areas:

• Internal HR Systems: payroll, benefits administration, compliance monitoring and onboarding can all be automated with current HR software
• Project management tools: Asana and Slack are two examples of apps that make teamwork and project management easier
• Accounting software: financial reporting, invoicing and bookkeeping are made easier by programs like Xero and QuickBooks.

How technology supports in-house programs

More recently, with the development of robotic process automation, AI and Machine Learning, streamlining workflow has never been simpler. Predominantly, hyper-automation, integrates various business processes, providing decision-makers with faster, more accurate access to critical data and insight. Let’s take a deeper look into the role of hyper-automation.

Hyper-automation streamlines workflow

Hyper-automation improves process efficiency for start-ups. For instance, combining AI for response generation with robotic process automation for customer care combines two separate operations into one smooth one. Hyper-automation is quickly becoming more than just ‘an option’, with 85% of organisations planning to increase or maintain their investments in this sector over the next 12 months, according to Gartner.

Cloud technology provides greater flexibility

The way that businesses share information has been permanently changed by cloud technology. By enabling secure sharing of data with stakeholders and providing on-demand access to data, it reduces the possibility of data breaches. This technology is very helpful for start-ups – it is affordable and scalable – vital for managing resources effectively.

Tying everything together

Building a solid business and managing its laws is a difficult but necessary procedure — it creates the foundation for sustained success. While keeping in mind the legal obligations associated with launching a business, entrepreneurs can overcome a lot of the other challenges that they will inevitably encounter

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